An honest comparison
Paper, spreadsheets, or one connected record.
Many hospitals still run on registers, a few spreadsheets, a billing package and WhatsApp. This page compares that mix with Hosvi, workflow by workflow, in plain words.
- Every Hosvi cell describes what the product does today
- No invented numbers
- Your data exports whenever you choose
| Workflow | Paper | Spreadsheets and separate tools | Hosvi |
|---|---|---|---|
| Registering a patient | A register entry and a file; duplicates are common and finding a file takes a runner. | A row per visit; the same person appears three times with three spellings. | One UHID, a duplicate warning by name and mobile before a second record, found in a second by name, number or UHID. |
| Appointments and the queue | A diary at the desk; the waiting hall does not know who is next. | A shared sheet or a booking app that does not talk to the register. | Online booking with payment, a live token queue on phones and the waiting-hall display, the doctor's delay shown before the slot is chosen. |
| The consultation note | Handwritten, in the file, unreadable to the next doctor and unavailable to the patient. | Usually not recorded at all beyond the diagnosis on the bill. | Allergies first, then complaint, examination, diagnosis, orders, prescription and follow-up on one screen, autosaved and signed once. |
| Prescriptions | A slip the patient carries; the pharmacy reads it as best it can. | Not connected to stock or to the patient's allergies. | E-prescriptions straight to the counter, allergy and interaction checks with an audited override, batch and expiry chosen for you. |
| Pharmacy stock | Counted at month end; expiry found on the shelf. | A stock sheet that drifts from the shelf within a week; invoices typed by hand. | A scanned supplier invoice becomes stock, payable and GST in one confirmed posting; batches, expiry and reorder alerts before they cost money. |
| Lab and radiology | Printed reports filed; a critical value depends on someone remembering to phone. | A lab system that does not know the ward or the doctor. | Worklists by priority, critical-value read-back recorded, outside reports read and verified before they reach the chart, results in the patient's portal. |
| Bills, discounts and collections | Charges missed, discounts unrecorded, the day's total a matter of memory. | A billing package that does not see the pharmacy or the ward; discounts off the books. | Every charge lands on the bill, discounts need an approval and are logged, collections by tender reconcile to the same record, insurance claims tracked. |
| The owner's view | Month-end, if the accountant is quick. | A weekly summary someone compiles by hand. | This morning: collections by tender, revenue by department, occupancy, expiring stock and the exceptions that need a decision. |
| Patients and families | Reports and bills in a bag at home. | WhatsApp photos of reports, lost in chats. | A portal under the hospital's own name: appointments, results, prescriptions and bills for every family member, each with a separate record. |
| Compliance and audit | Registers that can be rewritten; consent forms in a cupboard. | Cells that anyone can edit without a trace. | Every action recorded with actor and time and never erased; role-based access; encryption at rest and in transit. |
| Cost | Cheap to start; expensive in lost charges, expired stock and staff time. | Licences for several tools, and the time to keep them agreeing. | One plan named for the facility, every specialty included, two months free on annual billing. See the pricing page. |
Yes, partly and no describe how well each approach usually covers the workflow, not a measurement of any particular hospital.
Switching
Moving off paper is a migration, not a rewrite.
Patient masters, doctors, services, prices, medicines and opening stock import from your sheets and registers; every import is validated and reconciled before go-live. Historical files stay where they are and can be scanned into the record when needed.
Expected timelines by situationSee the comparison on your own workflows.
A private demonstration configured around your departments, roles and workflows, using synthetic data.